Western Science Fiction Association
Traditional SF convention.
August 30-September 2, 2019
Memberships limited to 500
The Nameless Zine
Computer and email access
Money handling skills
Time Needed Pre-Con - 1-2 hours weekly
Time Needed At Con - Full time
Determines layout for Art Show area - turns in to Hotel Liaison
Handles requests for space - either panels or table
Co-ordinates with Banker to determine artist show participants have paid for their space
Collects signed paperwork from all art show participants
Makes arrangements to handle shipments of art from non-attending artists
Makes arrangements to safely transport art work to convention
In consultation with the Chair and Banker, determines if sales will be direct sale only or if an auction will be held.
If auction is decided upon, determines, in coordination with Chair, Banker and programming, if it will be silent auction only or is a Sunday voice auction will be held.
If voice auction is to be held recruits auctioneer.
Co-ordinates with Industry committee person for needed prizes, ribbons, awards, certificates, etc
Is present during Art Show set up
Supervises unpacking and hanging of art mailed in
Supervises hanging of art work by artist’s who are present
Determines if art work etc is appropriate
Is either personally present or has senior staff present at all time the Art Show is open
Handles direct sales of art work (collects money, keeps proper records)
Is present during opening and closing each day
Is present during final tear down on Sunday to supervise packing of unsold mailed in art work
Provides report of Art Show participants with contact info for the organization’s records
Mails unsold art work back to artist
Meets with Banker within two weeks to create pay out checks to artist (shows up to meeting with original paperwork, plus 2 copies (1 for artist, 1 for Banker) and addressed, stamped envelope and mails payments to artists
Turns over all signed waivers and contracts to Banker
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